Alphabetizing Your Citation List

(Citations, Computers and Technology, Writing and Formatting) Permanent link

Your References (APA), Works Cited (MLA), or Bibliography (Turabian) is probably the last thing you do before turning in your paper.   Are you tired of cut & pasting or dragging citations so that they are in alphabetical order?  There is an easier way.  Make Microsoft Word do all the work.

  1. Highlight the text you want to sort
  2. In the Paragraph box on the Home tab, click on the A/Z (Sort) icon
  3. In the Sort Text dialog box, select Sort by: Paragraphs and Type: Text
  4. Ascending order (A-Z) and OK

That should do it.  If you see problems, Undo the sort and look for formatting errors. Use the Show/Hide icon (Ctl+*) to show hidden paragraph marks and other formatting symbols.

WARNING:  A paragraph mark (what happens when you hit ENTER) will tell Word that that is the end of the citation and will sort each line as a separate entry.  Using Hanging Indents to fix this.

Creating Hanging Indents.

  1. In the Paragraph box on the Home tab, click on the arrow at the lower right of the box, to open the Paragraph dialog box.
  2. Under Indentation, set Special to Hanging by 0.5"
  3. Under Spacing, Before: 0; After: 12 pt; Line spacing: Double (MLA, APA), Single (Turabian)
  4. OK

Is it Plagiarism? Use this tutorial...

(Citations, Writing and Formatting) Permanent link

Plagiarism is an oft misunderstood or ignored problem of writing papers.  What is it and how do you avoid it?  Explore this tutorial from the University of Southern Mississippi.  It includes quizes to test your knowledge about plagiarism.  Do you plagiarize when you write your papers?  You might be surprised.

Cite this! Using web-based citation builders and More...

(Citations, Writing and Formatting) Permanent link

Creating a bibliography or works cited list is normally the last task for any research paper and predictably the most dreaded.  These days tackling the enigmatic style guides (namely APA, MLA, and Turabian) for the correct citation format is made easier (through database generated citations, web-based citation builders & Word 2007) for most types of works.  But you can't ditch the style guides entirely...since so many works can have challenging exceptions, such as, multiple publication dates, places of publications or even publishers -- which the style guides will answer.

Citation Style Guide (Library Research Guide)

The library has created a guide for the basic citation formats that you will encounter for APA, MLA and Turabian.

Web-based Citation Creaters

The Citation Machine -- choose APA or MLA, choose from print or nonprint, enter your information and submit.

The Citation Builder -- This is an interesting utility. It generates both a citation for MLA & APA from the same information so that you can compare them.

KnightCite -- by far, my favorite of the "free versions". Select your style (MLA, APA or Turabian), the source type (print/electronic) & the resource (book, article, etc.) and submit.

EasyBib -- an automatic bibliography & citation maker for MLA only (free).  You can search for books using the ISBN (how cool is that?) and export the bibliography (Works Cited) to Word.  For APA you have to upgrade to MyBib Pro for an annual fee.

BibMe -- while this site requires free registration, it offers citation help for books, magazines, newspapers, websites, journals, film, and other (from interview to encyclopedia).  Some interesting features include autofill mode (book, magazine, newspaper, journal, and film) and manual entry mode, a Suggested Further Reading (based upon books in your bibliography), and you can save as many bibliographies as you need.   Supports APA, MLA, Turabian and Chicago formats.

MyBibPro -- cites sources according to the latest citation guidelines for APA, MLA and Turabian.  MyBibPro offers footnote and parenthetical citation formatting, which can easily be copied and pasted directly into a research paper.  If you frequently use electronic databases like EBSCO, you can export your journal citations into MyBibPro list easily.  OR If you're citing a book, use the ISBN Autocite feature. Just type in the ISBN and MyBibPro will pull the book's bibliographical data to instantly create a citation.  If you have access to the Internet, you can access MyBibPro. There's no download and nothing to install.  Having reviewed many of the citation products out there, the College Librarians suggest this citation builder for its overall usability.   Cost per year is $8.99.

Book citations will generate a book citation for practically every book ever held by a library.  You can search for the work by author, title, or ISBN.  Once you have located the correct publication, click on Cite This.  A screen will open with the book's citation in APA, MLA & Turabian (Humanities).

References (tab) in Word 2007

The latest version of Microsoft Word allows you to create citations, a bibliography and add footnotes or endnotes in APA, MLA or Turabian formats.

Using Word. Section Breaks and Page Numbers

(Writing and Formatting) Permanent link

How do you format your research papers so that some pages have page numbers and other don't?  Or if your page numbers need to go from Roman numerals to Arabic numbers?

If you use section breaks & in the header or footer, click Link to Previous, which in effect, unLinks to Previous (the formatting or data in the previous section), you can limit your pagination (page numbering) to specific sections of your document. 

It's easy!  Here's how:

First, insert section breaks.  Place your cursor at the end of the text or bottom of the page (but not in the footer) before the page that will have a new or different page number.

Word 2003: Insert | Break | Section break types | Next Page

Word 2007: Page Layout | Breaks | Section Breaks | Next Page (insert a section break and start the new section on the next page).

Second, separate section 1 from section 2 in the footer.  Go to the next page (after the section break) and go into the footer. 

Word 2003: View | Header and Footer

The Header and Footer tool bar opens.  The cursor is in the header.  Click the icon 'Switch Between Header and Footer' to go to the footer.  The cursor will be in the footer.  Above the dotted line is 'Footer - Section 2' on the left and 'Same as Previous' on the right.  You need to break this link to the previous section.

Again with the Header and Footer tool bar, click on the icon 'Link to Previous.'  Notice the 'Same as Previous' note above the dotted line is gone.  Now you can add the page number.

Word 2007: Insert | Footer | Blank

This will open Header & Footer Tools | Design (tab). The Type Text box in the footer is highlighted.  Above the dotted line is 'Footer - Section 2' on the left and 'Same as Previous' on the right.  You need to break this link to the previous section.

Go to the Navigation box | Click on Link to Previous.  Notice the 'Same as Previous' note above the dotted line is gone.  Now you can add the page number.

Third, add page numbers.

Word 2003: This takes two steps.  Still using the Header and Footer tool bar

Insert Page Number (icon).  On the Styles & Formatting toolbar above, click on the Center (icon) to center the page number.

Format Page Number (icon) | Number Format (1,2,3 - select from dropdown) & Page numbering | Start at: (1 - select from dropdown).

Close Header & Footer.

Word 2007:  This takes two steps.

Header & Footer box | Page Number | Bottom of Page | Plain Number 2 (to set location in footer).

Page Number | Format Page Numers | Number Format (1,2,3 - select from dropdown) & Page numbering | Start at: (1 - select from dropdown).

Close Header & Footer.

If you need to stop the page numbers for the Bibliography, repeat steps 1 & 2, but delete or don't add the page number in step 3.

San Diego Christian College | Website
2100 Greenfield Drive, El Cajon, CA 92019
Ph: 800-676-2242 (Admissions), Local: 619-201-8700
Fx: 619-201-8749

Southern California Seminary | Website
2075 E. Madison Avenue, El Cajon, CA 92019
Ph: 888-389-7244, Local: 619-201-8999
Fx: 619-201-8975
Copyright © 2011 San Diego Christian College & Southern California Seminary
All rights reserved.