Library Services For Faculty  


You need your Faculty ID card to check out materials. Most Library materials are loaned for a 6-week period with one renewal allowed, VHS/DVDs can be checked out for a 3-week period with one renewal; Reference and other non-circulating materials are loaned for 3 days. Renewals can be made through your Library Account in the Library Catalog, by contacting the library at (619)201-8680 or by email. Faculty are not charged overdue fines.

The book drop is located near the library entrance.

Interlibrary Loan

Interlibrary loan (ILL) is the way the College Library provides you with the books and articles that it does not own by borrowing a copy from other libraries. This service is available free for current students, faculty and staff of SCS and SDCC.

  • Book requests are usually received within 10 days. They are mailed to us via USPS, media rate. It is important that the borrowed item is returned by the due date written on the ILL band attached to the book’s cover. If you need the book past the due date, contact the Systems Librarian about the possibility for renewal by calling (619)201-8747 or by email. In rare cases, if we cannot find a library willing to loan the book for free, you may be asked to pay for the loan.

  • Article requests, usually photocopies, are normally received within 2-3 days. This is because they are typically sent to us electronically. You will not have to return a photocopied article. Because of the effort involved in locating and copying article requests, it is more common for libraries to charge for the request. Please fill in the “willing to pay” field in the ILL form. If they charge, libraries typically set a $5-20 fee for photocopies.

You will be contacted by email or telephone when your material arrives.

Course Reserves

Faculty members can place books, periodical articles and other materials on reserve for students to read for a particular course. These materials are shelved behind the circulation desk and checked out for in-library use. Course reserve materials may be used outside of the library if checked out 1 hour before closing time (unless they are Reference books), and must be returned when the Library opens the next day.

To put items on reserve, you can bring your personal material to the library, pull the necessary library materials from the shelves or submit a bibliography. The Circulation Services Manager will need a 2-day lead time to prepare them for the reserve shelf. Material should be removed from the reserve shelf at the end of each semester.

Copyright & Fair Use Resources
Scheduling the Library for Class Use

The library welcomes faculty and their students into the library during class time to make use of its resources.

Cayot Room -- The Cayot Room lab was designed for student general use and library instruction only. The room is only to be used for research specific, planned presentations by library staff. All class use of this room should be scheduled through the Systems Librarian.

Main Reading Room -- Faculty are asked to communicate with the Systems Librarian when a class larger than 8 students will be making use of the Main Reading Room for a class period. This functions on a first come, first serve basis.

Library Instruction for Students

SDCC Research Strategies Classes, held in the library’s Cayot Room, walk students through the research process, the search features of several databases and provides hands-on practice. The SDCC Librarians provide in-class instruction to introduce students to library resources in the following courses:

  • PD-105 Becoming a Master Student (Library Orientation)
  • EN-102 College Composition II
  • COM-201 Public Speaking

The SCS Librarian provides in-class instruction to introduce students to library resources in the following courses:

  • ED-100 College Skills
  • RS-501 Theological Research
  • CO-608 Research & Program Evaluations
  • PY-805/905 Dissertation Research and Methodology I & II
Library Instruction for Faculty

Faculty and adjunct faculty are encouraged to contact the Director of Library Services (for SDCC) or the Seminary Librarian (for SCS) for information about or instruction on using any of the various library resources and technology.

Collection Development

Collection Development is the building of a library collection to reflect the interests and needs of the user population, including: setting selection policy, assessing user needs, studying collection use, selecting materials, maintaining the collection, weeding, etc. Faculty have an important role in the development and maintenance of the College Library’s collection.

Suggest a Purchase

Faculty’s Role in Selection

While the Director of Library Services has final word on additions to or deletions from the collection, faculty members share the responsibility for suggesting materials in their areas of expertise. The Library staff routinely forwards professional selection tools, such as catalogs from university presses and publishers to faculty and strongly encourages faculty to make recommended suggestions for titles in any appropriate format. All titles recommended by faculty are reviewed and approved by the academic department chair. The chairperson submits requested titles to the Director of Library Services. New titles will be compared and evaluated with the existing core collection and the courses offered in relation to titles submitted by departmental chairpersons. Students are also able to suggest titles for the collection.

The following criteria will be considered when selecting material:

  • Importance of the subject matter to the collection
  • Support of the educational programs
  • Timeliness or permanence of the material
  • Authoritativeness & accuracy of the material
  • Reputation and significance of the author/producer
  • Inclusion of the title in recognized bibliographies
  • Availability, price, language & format of the item
  • Selection tools, including bibliographies and standard reviewing sources, such as, Choice, Book Review Digest, Book List, Library Journal, Publisher's Weekly, university press catalogs, subject-specific journals, and publisher's catalogs
Faculty’s Role in Weeding

Weeding is an important task which keeps the collection up-to-date and relevant for student & faculty use. A well weeded collection will see higher use. Obsolescence, damage, normal wear and space limitations make the discarding of materials a continuing process. The selection criteria will be used as a guide for the de-selection of library materials. Additional factors, considered in discarding materials include:

  • Poor physical condition
  • Out of date information
  • Unsupported formats
  • Multiple copies of titles no longer in demand
  • Old editions replaced by later revisions
  • Lack of use

The faculty under the leadership of Departmental Chairs are asked to routinely review the collection related to their field. Typically weeding takes place during the summer months when classes are not in session. Final responsibility for deciding which materials to discard rests with the Library Director. He or she may delegate this authority to other members of the staff. Items discarded will be put out for sale, except when a specific department or organization has requested books. Discarded reference books may be offered to other libraries through duplicate exchange.

Library Committee

The Library Committee, chaired by the Director of Library Services, is responsible for assisting in the implementation of library goals and objectives as represented in the annual revision of the Library Strategic Plan. Membership includes: SDCC librarians, faculty, and student; SCS Seminary Librarian and one member from the Southern California Seminary.

LINC – Library Information & News to Colleagues

LINC is an electronic library publication sent out by the Director of Library Services designed to communicate with the faculty and staff of SDCC and SCS regarding information about library and research services. LINC is published several times each year via e-mail. Your input is encouraged and appreciated.

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