Your References (APA), Works Cited (MLA), or Bibliography (Turabian) is probably the last thing you do before turning in your paper. Are you tired of cut & pasting or dragging citations so that they are in alphabetical order? There is an easier way. Make Microsoft Word do all the work.
- Highlight the text you want to sort
- In the Paragraph box on the Home tab, click on the A/Z (Sort) icon
- In the Sort Text dialog box, select Sort by: Paragraphs and Type: Text
- Ascending order (A-Z) and OK
That should do it. If you see problems, Undo the sort and look for formatting errors. Use the Show/Hide icon (Ctl+*) to show hidden paragraph marks and other formatting symbols.
WARNING: A paragraph mark (what happens when you hit ENTER) will tell Word that that is the end of the citation and will sort each line as a separate entry. Using Hanging Indents to fix this.
Creating Hanging Indents.
- In the Paragraph box on the Home tab, click on the arrow at the lower right of the box, to open the Paragraph dialog box.
- Under Indentation, set Special to Hanging by 0.5"
- Under Spacing, Before: 0; After: 12 pt; Line spacing: Double (MLA, APA), Single (Turabian)